Visma Software - Sibiu

Assistant Manager


The Special Project Manager primary purpose is to assist the management of Visma Software SRL with office related projects and duties.



The major areas of focus for this role are as follows:

  • Providing direct support to the entire office;

  • Making any necessary travel arrangements, as requested and keeping the contact with travel agencies;

  • Booking of conference calls/conference room assignments.

  • Clerical Assistance for Executives & Finance Dept. (May be included but not limited to: filing, mailings, coding charges, collecting expenses, tracking costs, data entry)

  • Building or maintaining management interfacing with Universities or NGO’s

  • Planning and execution of office events (Christmas Party, Summer Party, Visma events, )

  • Managing specific requests from management.

  • Ordering office supplies or furniture

  • Ordering marketing material

  • Keeping a close contact with the administrative team in Timisoara

  • Maintaining a good relationship with the state authorities

  • Obtaining and keeping track of all the needed authorisation from the state authorities

  • Managing the security/fire system of the building and the guardians


HR and Health & Safety Responsibilities:

  • Responsible for the New HR introduction such as setting up the office space, welcome pack, introduction tour on the site, delivering the alarm system training and access codes, other tasks as necessary.

  • Supporting with different HR administrative tasks

  • Prepare and issue some of the HR certificates for employees

  • Responsible for implementing the Health & Safety and Fire Protection plans and measures agreed by the specialised providers together with the management of the company



Experience & Education Level

  • University degree


Other relevant skills:

  • Proficiency in Microsoft Office or any other similar tool;

  • CMS knowledge is a plus;

  • Good command of both spoken and written English;

  • Strong understanding or fast learner of new applicable systems;

  • Ability to analyse a process to find deficiencies;

  • Excellent multi-tasker;

  • Up-beat, positive, can-do attitude;

  • Motivated self-starter;

  • Adaptable and capable to work in a fast-changing environment;

  • Capacity for synthesis matched with good attention to details;

  • Creative as well as analytical with excellent planning skills;

  • Driving licence;

  • Some experience in marketing is a plus

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