MAIN PURPOSE OF JOB
The Special Project Manager primary purpose is to assist the management of Visma Software SRL with office related projects and duties.
The major areas of focus for this role are as follows:
Providing direct support to the entire office;
Making any necessary travel arrangements, as requested and keeping the contact with travel agencies;
Booking of conference calls/conference room assignments.
Clerical Assistance for Executives & Finance Dept. (May be included but not limited to: filing, mailings, coding charges, collecting expenses, tracking costs, data entry)
Building or maintaining management interfacing with Universities or NGO’s
Planning and execution of office events (Christmas Party, Summer Party, Visma events, )
Managing specific requests from management.
Ordering office supplies or furniture
Ordering marketing material
Keeping a close contact with the administrative team in Timisoara
Maintaining a good relationship with the state authorities
Obtaining and keeping track of all the needed authorisation from the state authorities
Managing the security/fire system of the building and the guardians
HR and Health & Safety Responsibilities:
Responsible for the New HR introduction such as setting up the office space, welcome pack, introduction tour on the site, delivering the alarm system training and access codes, other tasks as necessary.
Supporting with different HR administrative tasks
Prepare and issue some of the HR certificates for employees
Responsible for implementing the Health & Safety and Fire Protection plans and measures agreed by the specialised providers together with the management of the company
Experience & Education Level
Other relevant skills:
Proficiency in Microsoft Office or any other similar tool;
CMS knowledge is a plus;
Good command of both spoken and written English;
Strong understanding or fast learner of new applicable systems;
Ability to analyse a process to find deficiencies;
Up-beat, positive, can-do attitude;
Adaptable and capable to work in a fast-changing environment;
Capacity for synthesis matched with good attention to details;
Creative as well as analytical with excellent planning skills;
Some experience in marketing is a plus